BIM Data Management & Asset Handover
We ensure structured, complete, and compliant data delivery at project handover — so the operational team receives an Asset Information Model they can actually use from day one.
Service Overview
The Handover That Actually Works
Project handover is the moment where too much BIM value is lost. Models that were meticulously maintained during construction are handed over as static files with missing asset data — and the facilities management team is left with an incomplete, hard-to-use information set that requires months of remediation.
At BIM Automates, we tackle this from the earliest project stages. We work with you to define what data is needed at handover — then systematically ensure it is captured, validated, and delivered in the right format. From COBie data sheets to fully enriched Asset Information Models (AIMs), we make sure the people responsible for operating your asset have everything they need from day one.
Our BIM data management service covers the full lifecycle of information — from defining requirements in the EIR, to managing data capture during construction, to final validation and handover delivery in formats compatible with your CAFM or FM system.
Handover Deliverables
COBie-compliant asset data export (Excel / IFC)
Asset Information Model (AIM) — LOD 500
As-built BIM models — all disciplines
O&M manual links embedded in model
Equipment register with warranty & spec data
Validated data quality report
CAFM / FM system import-ready format
Key Offerings
What We Deliver
01
COBie Data & Asset Register Preparation
We extract, validate, and format COBie data from your BIM models — covering all required asset types, component data, spatial information, and documentation links — ready for import into your FM system.
02
Asset Information Model (AIM) Development
Development of a fully enriched, LOD 500 Asset Information Model containing all operational data required for effective facilities management — including maintenance intervals, warranty periods, and manufacturer documentation.
03
ISO-Compliant Project Information Delivery
Structured information delivery at each project milestone — aligned with your EIR and the ISO 19650 information delivery cycle — ensuring the right data is available at the right time throughout design, construction, and handover.
04
Digital Handover Documentation Support
Compilation and validation of the complete digital handover package — including O&M manuals, commissioning records, test certificates, and inspection reports — linked directly to model elements for easy retrieval during operations.
05
Facility Management Integration
Configuration of CAFM or CMMS system data imports from your BIM model — mapping BIM asset data to FM system field structures, validating data integrity, and supporting the FM team through the initial system population process.
06
Data Quality Assurance & Validation
Comprehensive data quality checks against the EIR requirements — verifying completeness, accuracy, and format compliance of all asset data before handover, with a structured deficiency report and resolution process.
Our Approach
Data-Driven from Day One
Effective asset handover starts at project inception — not at practical completion. Our approach embeds data management discipline throughout the project lifecycle.
Standards & Formats
COBie (UK & US variants)
IFC 2×3 & IFC4
ISO 19650-3 (Asset Management)
PAS 1192-3 (UK legacy)
Uniclass 2015 Classification
1
Data Requirements Definition
We review your EIR and work with the FM team to define exactly what asset data is required at handover — what attributes, what formats, and what documentation — producing a clear Asset Data Requirements (ADR) document.
2
BIM Model Data Audit
We audit the current state of asset data within the BIM models — identifying gaps, inconsistencies, and formatting issues that need to be resolved before handover data extraction can begin.
3
Data Capture & Enrichment
We systematically populate missing data — working with the supply chain to obtain equipment specifications, warranty information, and commissioning data, and embedding it into the BIM model via shared parameters.
4
COBie Export & Validation
We extract COBie data from the model, run it through validation tools, and reconcile any errors — ensuring the output is complete, correctly formatted, and ready for FM system import.
5
AIM Assembly & Documentation Linking
We assemble the final Asset Information Model — linking O&M documents, test records, and commissioning data to the relevant model elements, and packaging the full handover deliverable set.
6
FM System Import & Sign-off
We support the FM team through the CAFM import process — validating data transfer completeness, resolving any mapping issues, and securing formal client sign-off on the handover deliverables.
Related Services
BIM Implementation & ISO 19650
Digital Twin Solutions
BIM Modelling & Coordination
Planning Your Project Handover?
Let’s define your asset data requirements now — so your handover delivers an AIM the FM team can actually use from day one.